Policies and Procedures for Summer Camp

Kaleidoscope Camp COVID-19 Policy and Procedures


These are general COVID-19 policies and procedures that you can expect for Kaleidoscope Day Camps. We will continue to update this page as we receive further guidelines from the state and move through the phases of reopening.

Camper and Staff Screening

  • Pre-Screening:
    • Kaleidoscope Camp campers and staff should self-monitor for 14 days and conduct pre-screening activities such as:
      • Taking and recording own temperatures for 14 days before arrival to camp.
      • Self-screening for the presence of COVID-19 symptoms (fever of 100.4 ˚F or greater, cough, shortness of breath, diarrhea, fatigue, headache, muscles aches, nausea, loss of taste or smell, sore throat, vomiting, etc.) within the past two weeks.​
      • Determining if the individual has been in close contact with a person who has been diagnosed with, tested for, or quarantined as a result of COVID-19.
    • If a camper or staff member is “flagged” during the pre-screening process, they should not come to camp.
  • Daily Screening
    •  Anyone who comes on camp property, not just campers and staff, will be screened upon arrival. The screening will consist of:
      • Questions regarding current COVID-19 symptoms and pre-screening
      • A taking and recording of temperatures
    • Any camper or staff who is “flagged” during the questionnaire, reports any COVID-19 symptoms, or records a fever of 100.4 ˚F will be sent home immediately.
    • Staff and campers will be screened daily by questionnaire and thermal scanning.
    • All staff and campers screening and thermal scans will be logged.
    • Kaleidoscope Camp health care professionals will follow these guidelines while screening campers and staff:
      • Wear appropriate PPE when screening campers or staff. A facemask is required at all times. Disposable gloves are required if physical contact is required with the camper or staff.
      • Ask questions regarding COVID-19 symptoms and record responses.
      • Take temperature using non-contact thermometer and record result.
      • If camper or staff is suspected to have COVID-19 symptoms, place a facemask on the camper or staff.

Social Distancing

  • To limit the potential spread of any infectious disease, all campers and staff will stay with their cabin and will not be in close proximity to any other cabins.  
  • Meals will be delivered to cabins and not be eaten together in our dining room.
  • Worship gatherings will be done outside and within social distancing guidelines.​​

Face Coverings

  • Campers and staff will have face coverings as needed.
    • When outside, face coverings are not needed unless in very close sustained contact. 
    • Face coverings will be required when in close proximity to a staff member or camper who is not in the same cabin as the person.
    • All food handlers will wear their face covering while handling food.  

Cleaning and Disinfecting

  • We will instill cleanliness standards for campers and staff, as well as thorough sanitization of cabins, camp buildings, restrooms, high-touch surfaces, activities, and more.
  • Summer staff and campers will be trained on how to properly sanitize, wash hands, and monitor to prevent behaviors that spread illnesses.
  • Hand sanitizer stations will be available at entrances to community buildings.
  • In the event of a confirmed case of COVID-19, Kaleidoscope Camp will isolate any facilities used by the individual and implement enhanced cleaning and disinfecting procedures. ​
  • Recommended methods for typical cleaning procedures include two stages: cleaning and disinfecting
    • “Cleaning” entails washing with a detergent and water to remove soil, organic matter, and some microorganisms from a surface. 
    • “Disinfecting” entails use of a EPA-approved disinfectant after cleaning.
  • Kaleidoscope Camp will clean and disinfect restrooms in communal spaces (Magnolia Center, pool house, and the Commons) daily.
  • Kaleidoscope Camp will clean and disinfect shared items at activities between uses.
  • Kaleidoscope Camp staff will wear PPE while cleaning and disinfecting.  PPE consists of disposable face coverings and disposable gloves.

Camp Drop-Off and Pick-Up Procedures

  • All persons arriving at camp will be screened (see screening procedures above).
  • Parents/guardians dropping off and picking up campers will be asked to stay in the car at all times.
  • Limit the number of people in your car for drop off and pick up.  Everyone in a car, not just campers, will be asked health screening questions.   

During Camp

  • At the beginning of camp, Kaleidoscope Camp will hold small group trainings and demonstrations on behaviors and precautions campers should abide by to prevent the spread of COVID-19, including sanitation, physical distancing, symptoms, etc.
  • Kaleidoscope Camp will post relevant posters and signage from the CDC, WHO, and/or other health agencies in appropriate areas to encourage behaviors that mitigate the spread of disease.
  • If a staff member or camper is identified as having a potential or confirmed case of COVID-19, Kaleidoscope Camp will isolate the individual and do the following:
    • Consider if a camper or staff member warrants further clinical evaluation, and if so, make arrangements to do so with permission from parents/guardians.
    • If camper or staff member does not require immediate clinical evaluation, isolate the individual until appropriate return to home transportation can be arranged.
    • Make arrangements with camp staff to have the person’s belongings moved.
    • Clean and disinfect person’s sleeping areas.
    • Immediately determine the potential or confirmed case’s contacts with other campers or staff members during their time at camp.  Anyone who stayed in the same quarters as the potential or confirmed case or came into “close contact” will be sent home. CDC defines “close contact” as interactions within 6 feet for more than 15 minutes.
    • Notify state and local officials.

Prior to Camp

  • Kaleidoscope Camp will provide training and educational material to staff.  Information will include:
    • The camp staff’s responsibilities as they relate to COVID-19
    • Workplace controls, including the use of PPE
    • Communicate to all staff the importance of vigilantly monitoring their health for their symptoms associated with COVID-19 and staying home if they are showing any.
  • Kaleidoscope Camp will coordinate with local health officials to develop a set of strategies appropriate for the camp.

Communication

  • If the decision to dismiss or end camp early is made, Kaleidoscope Camp will communicate these plans to all parents, campers, and staff.
  • In the event of potential exposure, Kaleidoscope Camp will immediately inform legal guardians about any potential contact their camper(s) may have had with a suspected or confirmed case.
  • Legal guardians will be informed if their camper(s) are experiencing any COVID-19 symptoms.

Swimming Pool Policies and Procedures

  • Kaleidoscope Camp will ensure campers and staff practice proper hand hygiene prior to entering and leaving the pool area.
  • Hand sanitizer will be provided outside of the pool entrance.
  • Items and equipment (pool toys) will only be shared between campers in the same cabin.  Items and equipment will be cleaned after each usage by a cabin. 
  • Kaleidoscope Camp will maintain routine cleaning and disinfecting of frequently touched surfaces daily through the pool area and bathrooms.
  • Campers and staff will only swim and directly interact with people in their cabin while in the pool area.

Food Service Procedures

  • Kaleidoscope Camp kitchen staff will serve all meals inside cabins associated with staff and campers in takeout boxes.
  • Kaleidoscope Camp kitchen staff will deliver meals and snacks while wearing face coverings and gloves.

COVID-19 Activities Policy and Procedure

  • Kaleidoscope Camp campers and counselors will not participate in activities with anyone outside of their cabin. 
  • Siblings attending the same week of camp will be placed in the same cabin regardless of age.
  • Campers and staff will wear face coverings during indoor activities when maintaining physical distancing with someone not in their cabin is not feasible.
  • Staff and campers must wash hands or use hand sanitizer before participating in activities.
  • All shared items and equipment will be properly cleaned and disinfected between use.

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